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Capacities alternatives: 6 apps ranked by verified data

Facts checked Oct 25, 2026AppBreakup editorialHow we rank

Common reasons people leave Capacities: cloud-based, not local Markdown files, and little support for team collaboration. We ranked 6 alternatives by how directly each one replaces Capacities, then by reviews, real visits and how recently each app's facts were checked against its own website. Anytype currently ranks first.

Quick comparison

#AppPricingOpen sourcePlatformsVerified factsScore
1Anytype logoAnytypeFree plan + paidNoWindows, macOS, Linux +22 of 376.3
2Tana Outliner logoTana OutlinerFree plan + paidNoWeb, macOS, Windows +25 of 566.5
3Obsidian logoObsidianFree plan + paidNoWindows, macOS, Linux +22 of 365.4
4Notion logoNotionFree plan + paidNoWeb, Windows, macOS +21 of 364.3
5AFFiNE logoAFFiNEFree plan + paidYesWeb, Windows, macOS +44 of 463.1
  1. Anytype logo

    1. AnytypeTop pick

    Best for: A private, offline-capable alternative to Notion

    Free plan + paidWindows, macOS, Linux, iOS, Android

    76.3

    score / 100

    Why switch from Capacities

    Object-based notes too, but local-first, encrypted and open source.

    Pros

    • Local-first with end-to-end encryption
    • Notion-like objects and views
    • Works offline

    Cons

    • Source-available, not OSI open source
    • Smaller template and integration ecosystem
    Visit Anytype Details and reviews
    How this score is calculated
    Editorial fit ×0.387
    Reviews ×0.363
    Clicks (90 days) ×0.15100
    Freshness ×0.1577
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Anytype a good Capacities alternative?

    Verified facts

    2 of 3 verified
    Encryption
    End-to-end
    Checked Oct 24, 2026anytype.io(opens source in a new tab)
    Local-first
    Yes
    Checked Oct 24, 2026anytype.io(opens source in a new tab)
    Free plan
    Yes
    Not checked yetanytype.io(opens source in a new tab)
  2. Tana Outliner logo

    2. Tana Outliner

    Best for: Power users who want notes, tasks and meetings as queryable structured data

    Free plan + paidWeb, macOS, Windows, iOS, Android

    66.5

    score / 100

    Why switch from Capacities

    A similar typed-notes idea in an outliner, with more power for automation.

    Pros

    • Supertags add structure without separate databases
    • Strong queries and views across the whole graph
    • Built-in AI, voice capture and meeting notes
    • 50% discount for students, academics and NGOs

    Cons

    • Steep learning curve
    • Cloud-only, with no local files
    • Company focus has partly shifted to a separate meetings product
    Visit Tana Outliner Details and reviews
    How this score is calculated
    Editorial fit ×0.3100
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Tana Outliner a good Capacities alternative?

    Verified facts

    5 of 5 verified
    Free plan
    Yes
    Checked Oct 25, 2026outliner.tana.inc(opens source in a new tab)
    Plus plan
    $8 per month
    Checked Oct 25, 2026outliner.tana.inc(opens source in a new tab)
    Pro plan
    $14 per month
    Checked Oct 25, 2026outliner.tana.inc(opens source in a new tab)
    Education discount
    50%
    Checked Oct 25, 2026outliner.tana.inc(opens source in a new tab)
    Export
    Markdown or JSON
    Checked Oct 25, 2026outliner.tana.inc(opens source in a new tab)
  3. Obsidian logo

    3. Obsidian

    Best for: People who want to own their notes as local Markdown files

    Free plan + paidWindows, macOS, Linux, iOS, Android

    65.4

    score / 100

    Why switch from Capacities

    Local files and plugins if you'd rather build your own structure.

    Pros

    • Notes are plain Markdown files you own
    • Works fully offline
    • Huge plugin ecosystem

    Cons

    • Official sync is a paid add-on
    • Real-time collaboration is limited
    Visit Obsidian Details and reviews
    How this score is calculated
    Editorial fit ×0.369
    Reviews ×0.363
    Clicks (90 days) ×0.1563
    Freshness ×0.1577
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Obsidian a good Capacities alternative?

    Verified facts

    2 of 3 verified
    Price
    Free, no sign-up required
    Checked Oct 24, 2026obsidian.md(opens source in a new tab)
    Storage
    Local Markdown files
    Checked Oct 24, 2026obsidian.md(opens source in a new tab)
    Sync
    Paid add-on
    Not checked yetobsidian.md(opens source in a new tab)
  4. Notion logo

    4. Notion

    Best for: Teams that want docs, wikis and simple databases in one place

    Free plan + paidWeb, Windows, macOS, iOS, Android

    64.3

    score / 100

    Why switch from Capacities

    Better for teams, with full databases and shared workspaces.

    Pros

    • Flexible blocks and databases
    • Large template gallery
    • Strong sharing and permissions

    Cons

    • Needs an internet connection for most work
    • Large workspaces can feel slow
    Visit Notion Details and reviews
    How this score is calculated
    Editorial fit ×0.377
    Reviews ×0.363
    Clicks (90 days) ×0.1563
    Freshness ×0.1553
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Notion a good Capacities alternative?

    Verified facts

    1 of 3 verified
    Free plan
    Yes
    Checked Oct 24, 2026notion.com(opens source in a new tab)
    Platforms
    Web, Windows, macOS, iOS, Android
    Not checked yetnotion.com(opens source in a new tab)
    Open source
    No
    Not checked yetnotion.com(opens source in a new tab)
  5. AFFiNE logo

    5. AFFiNE

    Best for: People who want Notion-style docs and a whiteboard in one local-first, self-hostable app

    Free plan + paidOpen sourceSelf-hostableWeb, Windows, macOS, Linux, iOS, Android, Self-hosted

    63.1

    score / 100

    Why switch from Capacities

    Open-source docs, whiteboards and databases you can self-host.

    Pros

    • Docs and whiteboard views of the same page
    • Local-first, works offline
    • Self-hosting option
    • Free for personal use

    Cons

    • Less mature than Notion, with rough edges
    • Server is source-available rather than fully open source
    • Mobile apps trail the desktop
    Visit AFFiNE Details and reviews
    How this score is calculated
    Editorial fit ×0.357
    Reviews ×0.363
    Clicks (90 days) ×0.1563
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is AFFiNE a good Capacities alternative?

    Verified facts

    4 of 4 verified
    Editor licence
    MIT
    Checked Oct 25, 2026affine.pro(opens source in a new tab)
    Self-hosting
    Yes, source-available backend
    Checked Oct 25, 2026affine.pro(opens source in a new tab)
    Team plan
    $10 per seat/month
    Checked Oct 25, 2026affine.pro(opens source in a new tab)
    Platforms
    Windows, macOS, Linux, iOS, Android
    Checked Oct 25, 2026affine.pro(opens source in a new tab)

The best Capacities alternative for…

The highest-ranked app in this list for each need.

Anytype logo

Best Capacities alternative for most people

Anytype

Object-based notes too, but local-first, encrypted and open source.

Tana Outliner logo

Best Capacities alternative for a free plan you can upgrade

Tana Outliner

A similar typed-notes idea in an outliner, with more power for automation.

AFFiNE logo

Best Capacities alternative for open source

AFFiNE

Open-source docs, whiteboards and databases you can self-host.

AFFiNE logo

Best Capacities alternative for self-hosting

AFFiNE

Open-source docs, whiteboards and databases you can self-host.

Obsidian logo

Best Capacities alternative for Mac

Obsidian

Local files and plugins if you'd rather build your own structure.

Notion logo

Best Capacities alternative for Windows

Notion

Better for teams, with full databases and shared workspaces.

Heptabase logo

Best Capacities alternative for Linux

Heptabase

Visual whiteboards and cards for research-heavy knowledge work.

Anytype logo

Best Capacities alternative for iPhone and Android

Anytype

Object-based notes too, but local-first, encrypted and open source.

Tana Outliner logo

Best Capacities alternative for working in the browser

Tana Outliner

A similar typed-notes idea in an outliner, with more power for automation.

Capacities alternatives: common questions

What is the best alternative to Capacities?

Anytype ranks first right now. Object-based notes too, but local-first, encrypted and open source. Tana Outliner and Obsidian follow it in our ranking.

Is there a free alternative to Capacities?

Yes. Anytype (free plan + paid), Tana Outliner (free plan + paid), Obsidian (free plan + paid) and Notion (free plan + paid) have a free option. Check each app's verified facts for current plan limits.

Is there an open-source alternative to Capacities?

Yes: AFFiNE. AFFiNE can also be self-hosted.

Which Capacities alternatives work on Linux?

Anytype, Obsidian, AFFiNE and Heptabase run on Linux.

Why do people switch from Capacities?

The complaints we hear most: cloud-based, not local Markdown files; little support for team collaboration; object model takes time to learn.

How is this list ranked?

Every app is scored with the same published formula: how directly it replaces Capacities, reviews (weighted by verification), visits from AppBreakup, how recently its facts were checked against its own website, and reader votes.