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SmartSuite alternatives: 5 apps ranked by verified data

Facts checked Oct 25, 2026AppBreakup editorialHow we rank

Common reasons people leave SmartSuite: no free plan, only a 14-day trial, and can feel complex for simple tracking. We ranked 5 alternatives by how directly each one replaces SmartSuite, then by reviews, real visits and how recently each app's facts were checked against its own website. ClickUp currently ranks first.

Quick comparison

#AppPricingOpen sourcePlatformsVerified factsScore
1ClickUp logoClickUpFree plan + paidNoWeb, Windows, macOS +33 of 367.6
2Airtable logoAirtableFree plan + paidNoWeb, Windows, macOS +24 of 466.5
3Stackby logoStackbyFree plan + paidNoWeb, macOS, Windows +25 of 557.2
4Baserow logoBaserowOpen sourceYesWeb, Self-hosted4 of 455.3
  1. ClickUp logo

    1. ClickUpTop pick

    Best for: Teams consolidating tasks, docs and chat into one app

    Free plan + paidWeb, Windows, macOS, Linux, iOS, Android

    67.6

    score / 100

    Why switch from SmartSuite

    Stronger for task-centred project management with docs and goals in one place.

    Pros

    • Huge feature set
    • Many views and custom fields
    • Generous free plan

    Cons

    • Overwhelming to set up
    • Performance can lag in big workspaces
    Visit ClickUp Details and reviews
    How this score is calculated
    Editorial fit ×0.346
    Reviews ×0.363
    Clicks (90 days) ×0.15100
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is ClickUp a good SmartSuite alternative?

    Verified facts

    3 of 3 verified
    Free plan
    Yes
    Checked Oct 24, 2026clickup.com(opens source in a new tab)
    Docs and whiteboards
    Included
    Checked Oct 24, 2026clickup.com(opens source in a new tab)
    Platforms
    Web, desktop, mobile
    Checked Oct 24, 2026clickup.com(opens source in a new tab)
  2. Airtable logo

    2. Airtable

    Best for: Non-technical teams that want a flexible shared database with a large template and integration ecosystem

    Free plan + paidWeb, Windows, macOS, iOS, Android

    66.5

    score / 100

    Why switch from SmartSuite

    Free plan and the largest ecosystem, for teams that mostly need flexible tables.

    Pros

    • Easy to learn for anyone comfortable with spreadsheets
    • Linked records, rollups and many views make real relational setups possible
    • Interfaces let you give colleagues tailored screens instead of raw tables
    • Large ecosystem of templates, integrations and community answers

    Cons

    • Per-seat pricing gets expensive as more people need edit access
    • Record and automation limits per base can force workarounds
    • No self-hosting option, so data lives only in Airtable's cloud
    Visit Airtable Details and reviews
    How this score is calculated
    Editorial fit ×0.3100
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Airtable a good SmartSuite alternative?

    Verified facts

    4 of 4 verified
    Free plan
    Yes
    Checked Oct 25, 2026airtable.com(opens source in a new tab)
    Team plan
    $20 per user/month billed annually
    Checked Oct 25, 2026airtable.com(opens source in a new tab)
    Business plan
    $45 per user/month billed annually
    Checked Oct 25, 2026airtable.com(opens source in a new tab)
    Billing basis
    Per seat
    Checked Oct 25, 2026airtable.com(opens source in a new tab)
  3. Stackby logo

    3. Stackby

    Best for: Small teams and marketers who want cheap shared tables that pull data from APIs

    Free plan + paidWeb, macOS, Windows, iOS, Android

    57.2

    score / 100

    Why switch from SmartSuite

    Cheaper Airtable-style database with built-in API connectors.

    Pros

    • Column-level API connectors pull in live data without extra tools
    • Lower per-user pricing than Airtable
    • Free plan supports a small team

    Cons

    • Smaller community and fewer third-party guides
    • Interface is less refined than Airtable or SmartSuite
    • Advanced connector refreshes are limited on cheaper plans
    Visit Stackby Details and reviews
    How this score is calculated
    Editorial fit ×0.369
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Stackby a good SmartSuite alternative?

    Verified facts

    5 of 5 verified
    Free plan
    Up to 5 users
    Checked Oct 25, 2026stackby.com(opens source in a new tab)
    Economy plan
    $4.20 per user/month billed annually
    Checked Oct 25, 2026stackby.com(opens source in a new tab)
    Business plan
    $8.30 per user/month billed annually
    Checked Oct 25, 2026stackby.com(opens source in a new tab)
    Integrations
    API, Zapier, Make, Slack and more
    Checked Oct 25, 2026stackby.com(opens source in a new tab)
    Platforms
    Web, Mac, Windows, iOS, Android
    Checked Oct 25, 2026stackby.com(opens source in a new tab)
  4. Baserow logo

    4. Baserow

    Best for: Teams that want Airtable's workflow with the option to host their data themselves

    Open sourceSelf-hostableWeb, Self-hosted

    55.3

    score / 100

    Why switch from SmartSuite

    Open-source and self-hostable if data control matters more than templates.

    Pros

    • Familiar Airtable-style interface with an import path for existing bases
    • Self-hosted edition avoids per-base row caps
    • Includes an application builder and automations, not just tables
    • Paid plans are cheaper per user than Airtable's

    Cons

    • Some views and admin features need a paid licence even when self-hosted
    • Smaller integration ecosystem than Airtable
    • Running your own instance means handling upgrades and backups
    Visit Baserow Details and reviews
    How this score is calculated
    Editorial fit ×0.363
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Baserow a good SmartSuite alternative?

    Verified facts

    4 of 4 verified
    Free plan
    Yes
    Checked Oct 25, 2026baserow.io(opens source in a new tab)
    Premium plan
    $10 per user/month billed yearly
    Checked Oct 25, 2026baserow.io(opens source in a new tab)
    Advanced plan
    $18 per user/month billed yearly
    Checked Oct 25, 2026baserow.io(opens source in a new tab)
    Self-hosting
    Yes
    Checked Oct 25, 2026baserow.io(opens source in a new tab)

The best SmartSuite alternative for…

The highest-ranked app in this list for each need.

ClickUp logo

Best SmartSuite alternative for most people

ClickUp

Stronger for task-centred project management with docs and goals in one place.

Baserow logo

Best SmartSuite alternative for a free option

Baserow

Open-source and self-hostable if data control matters more than templates.

Airtable logo

Best SmartSuite alternative for a free plan you can upgrade

Airtable

Free plan and the largest ecosystem, for teams that mostly need flexible tables.

Baserow logo

Best SmartSuite alternative for open source

Baserow

Open-source and self-hostable if data control matters more than templates.

Baserow logo

Best SmartSuite alternative for self-hosting

Baserow

Open-source and self-hostable if data control matters more than templates.

Stackby logo

Best SmartSuite alternative for Mac

Stackby

Cheaper Airtable-style database with built-in API connectors.

ClickUp logo

Best SmartSuite alternative for Windows

ClickUp

Stronger for task-centred project management with docs and goals in one place.

ClickUp logo

Best SmartSuite alternative for Linux

ClickUp

Stronger for task-centred project management with docs and goals in one place.

Quickbase logo

Best SmartSuite alternative for iPhone and Android

Quickbase

Enterprise no-code platform for complex operational apps with strict governance.

ClickUp logo

Best SmartSuite alternative for working in the browser

ClickUp

Stronger for task-centred project management with docs and goals in one place.

SmartSuite alternatives: common questions

What is the best alternative to SmartSuite?

ClickUp ranks first right now. Stronger for task-centred project management with docs and goals in one place. Airtable and Quickbase follow it in our ranking.

Is there a free alternative to SmartSuite?

Yes. ClickUp (free plan + paid), Airtable (free plan + paid), Stackby (free plan + paid) and Baserow (open source) have a free option. Check each app's verified facts for current plan limits.

Is there an open-source alternative to SmartSuite?

Yes: Baserow. Baserow can also be self-hosted.

Which SmartSuite alternatives work on Linux?

ClickUp runs on Linux.

Why do people switch from SmartSuite?

The complaints we hear most: no free plan, only a 14-day trial; can feel complex for simple tracking; fewer third-party integrations than Airtable.

How is this list ranked?

Every app is scored with the same published formula: how directly it replaces SmartSuite, reviews (weighted by verification), visits from AppBreakup, how recently its facts were checked against its own website, and reader votes.