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Microsoft SharePoint alternatives: 5 apps ranked by verified data

Facts checked Oct 25, 2026AppBreakup editorialHow we rank

Common reasons people leave Microsoft SharePoint: page editor is slow for everyday documentation, and sites sprawl without active governance. We ranked 5 alternatives by how directly each one replaces Microsoft SharePoint, then by reviews, real visits and how recently each app's facts were checked against its own website. Confluence currently ranks first.

Quick comparison

#AppPricingOpen sourcePlatformsVerified factsScore
1Confluence logoConfluenceFree plan + paidNoWeb, iOS, Android4 of 481.5
2Notion logoNotionFree plan + paidNoWeb, Windows, macOS +21 of 362.4
3XWiki logoXWikiOpen sourceYesWeb, Self-hosted4 of 459.6
4BookStack logoBookStackOpen sourceYesWeb, Self-hosted4 of 455.3
  1. Confluence logo

    1. ConfluenceTop pick

    Best for: Companies already on Jira that want a structured, permissioned wiki next to their issue tracker

    Free plan + paidWeb, iOS, Android

    81.5

    score / 100

    Why switch from Microsoft SharePoint

    A dedicated wiki with a friendlier page editor and Jira integration.

    Pros

    • Deep two-way integration with Jira
    • Large Marketplace of apps and macros
    • Space and page permissions suit big organisations
    • Free tier for small teams

    Cons

    • Editor and navigation feel heavy in large instances
    • Search quality drops as content grows
    • Self-managed Data Center edition is being retired
    Visit Confluence Details and reviews
    How this score is calculated
    Editorial fit ×0.3100
    Reviews ×0.363
    Clicks (90 days) ×0.15100
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Confluence a good Microsoft SharePoint alternative?

    Verified facts

    4 of 4 verified
    Free plan
    Up to 10 users
    Checked Oct 25, 2026atlassian.com(opens source in a new tab)
    AI
    Rovo, Atlassian's AI assistant
    Checked Oct 25, 2026atlassian.com(opens source in a new tab)
    Data Center end of support
    March 28, 2029
    Checked Oct 25, 2026atlassian.com(opens source in a new tab)
    Templates
    Ready-made templates, from PRDs to marketing plans
    Checked Oct 25, 2026atlassian.com(opens source in a new tab)
  2. Notion logo

    2. Notion

    Best for: Teams that want docs, wikis and simple databases in one place

    Free plan + paidWeb, Windows, macOS, iOS, Android

    62.4

    score / 100

    Why switch from Microsoft SharePoint

    Much faster for writing docs, though without SharePoint's compliance depth.

    Pros

    • Flexible blocks and databases
    • Large template gallery
    • Strong sharing and permissions

    Cons

    • Needs an internet connection for most work
    • Large workspaces can feel slow
    Visit Notion Details and reviews
    How this score is calculated
    Editorial fit ×0.352
    Reviews ×0.363
    Clicks (90 days) ×0.15100
    Freshness ×0.1553
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Notion a good Microsoft SharePoint alternative?

    Verified facts

    1 of 3 verified
    Free plan
    Yes
    Checked Oct 24, 2026notion.com(opens source in a new tab)
    Platforms
    Web, Windows, macOS, iOS, Android
    Not checked yetnotion.com(opens source in a new tab)
    Open source
    No
    Not checked yetnotion.com(opens source in a new tab)
  3. XWiki logo

    3. XWiki

    Best for: Organisations wanting an open-source, European Confluence replacement with paid support available

    Open sourceSelf-hostableWeb, Self-hosted

    59.6

    score / 100

    Why switch from Microsoft SharePoint

    Open-source intranet and wiki with SharePoint migration support.

    Pros

    • Open source with on-premises or cloud options
    • Structured data and in-wiki applications
    • Dedicated Confluence migration tools

    Cons

    • Interface feels more traditional than newer tools
    • Many convenient features are in paid Pro apps
    • Setup and customisation take time to learn
    Visit XWiki Details and reviews
    How this score is calculated
    Editorial fit ×0.377
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is XWiki a good Microsoft SharePoint alternative?

    Verified facts

    4 of 4 verified
    Free trial
    Up to 30 days, no credit card
    Checked Oct 25, 2026xwiki.com(opens source in a new tab)
    Deployment
    Cloud or on-premises
    Checked Oct 25, 2026xwiki.com(opens source in a new tab)
    Migration
    From Confluence, SharePoint and MediaWiki
    Checked Oct 25, 2026xwiki.com(opens source in a new tab)
    Open-source projects
    Free cloud hosting
    Checked Oct 25, 2026xwiki.com(opens source in a new tab)
  4. BookStack logo

    4. BookStack

    Best for: Teams that want a simple, free wiki they host themselves

    Open sourceSelf-hostableWeb, Self-hosted

    55.3

    score / 100

    Why switch from Microsoft SharePoint

    A free self-hosted wiki for teams that only need documentation pages.

    Pros

    • Fully free and MIT licensed
    • Easy-to-grasp shelves, books and chapters structure
    • WYSIWYG and Markdown editors
    • LDAP, SAML and OIDC login

    Cons

    • Self-hosted only; you run updates and backups
    • Rigid hierarchy doesn't suit loosely linked notes
    • No vendor support contract
    Visit BookStack Details and reviews
    How this score is calculated
    Editorial fit ×0.363
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is BookStack a good Microsoft SharePoint alternative?

    Verified facts

    4 of 4 verified
    License
    MIT
    Checked Oct 25, 2026bookstackapp.com(opens source in a new tab)
    Self-hosting
    Yes, self-hosted only
    Checked Oct 25, 2026bookstackapp.com(opens source in a new tab)
    Markdown editor
    Optional, with live preview
    Checked Oct 25, 2026bookstackapp.com(opens source in a new tab)
    Source code
    Hosted on Codeberg
    Checked Oct 25, 2026bookstackapp.com(opens source in a new tab)

The best Microsoft SharePoint alternative for…

The highest-ranked app in this list for each need.

Confluence logo

Best Microsoft SharePoint alternative for most people

Confluence

A dedicated wiki with a friendlier page editor and Jira integration.

XWiki logo

Best Microsoft SharePoint alternative for a free option

XWiki

Open-source intranet and wiki with SharePoint migration support.

Notion logo

Best Microsoft SharePoint alternative for a free plan you can upgrade

Notion

Much faster for writing docs, though without SharePoint's compliance depth.

BookStack logo

Best Microsoft SharePoint alternative for open source

BookStack

A free self-hosted wiki for teams that only need documentation pages.

XWiki logo

Best Microsoft SharePoint alternative for self-hosting

XWiki

Open-source intranet and wiki with SharePoint migration support.

Notion logo

Best Microsoft SharePoint alternative for Mac

Notion

Much faster for writing docs, though without SharePoint's compliance depth.

Notion logo

Best Microsoft SharePoint alternative for Windows

Notion

Much faster for writing docs, though without SharePoint's compliance depth.

Confluence logo

Best Microsoft SharePoint alternative for iPhone and Android

Confluence

A dedicated wiki with a friendlier page editor and Jira integration.

Guru logo

Best Microsoft SharePoint alternative for working in the browser

Guru

Delivers verified answers into Microsoft Teams for large companies.

Microsoft SharePoint alternatives: common questions

What is the best alternative to Microsoft SharePoint?

Confluence ranks first right now. A dedicated wiki with a friendlier page editor and Jira integration. Notion and XWiki follow it in our ranking.

Is there a free alternative to Microsoft SharePoint?

Yes. Confluence (free plan + paid), Notion (free plan + paid), XWiki (open source) and BookStack (open source) have a free option. Check each app's verified facts for current plan limits.

Is there an open-source alternative to Microsoft SharePoint?

Yes: XWiki and BookStack. XWiki and BookStack can also be self-hosted.

Why do people switch from Microsoft SharePoint?

The complaints we hear most: page editor is slow for everyday documentation; sites sprawl without active governance; admin and configuration are complex.

How is this list ranked?

Every app is scored with the same published formula: how directly it replaces Microsoft SharePoint, reviews (weighted by verification), visits from AppBreakup, how recently its facts were checked against its own website, and reader votes.