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Smartsheet alternatives: 6 apps ranked by verified data

Facts checked Oct 25, 2026AppBreakup editorialHow we rank

Common reasons people leave Smartsheet: no free plan, only a trial, and advanced features are sold as add-ons. We ranked 6 alternatives by how directly each one replaces Smartsheet, then by reviews, real visits and how recently each app's facts were checked against its own website. Asana currently ranks first.

Quick comparison

#AppPricingOpen sourcePlatformsVerified factsScore
1Asana logoAsanaFree plan + paidNoWeb, Windows, macOS +23 of 376.8
2monday.com Work Management logomonday.com Work ManagementFree plan + paidNoWeb, Windows, macOS +24 of 466.5
3Wrike logoWrikeFree plan + paidNoWeb, Windows, macOS +24 of 462.6
4TeamGantt logoTeamGanttFree plan + paidNoWeb4 of 457.2
5OpenProject logoOpenProjectOpen sourceYesWeb, Self-hosted4 of 453.6
  1. Asana logo

    1. AsanaTop pick

    Best for: Cross-functional teams running many projects in parallel

    Free plan + paidWeb, Windows, macOS, iOS, Android

    76.8

    score / 100

    Why switch from Smartsheet

    Friendlier task model with portfolios and goals.

    Pros

    • Multiple project views
    • Portfolios and goals for leadership
    • Strong rules and forms

    Cons

    • Can feel heavy for simple to-do lists
    • Key features are on higher tiers
    Visit Asana Details and reviews
    How this score is calculated
    Editorial fit ×0.377
    Reviews ×0.363
    Clicks (90 days) ×0.15100
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Asana a good Smartsheet alternative?

    Verified facts

    3 of 3 verified
    Free plan
    Yes
    Checked Oct 24, 2026asana.com(opens source in a new tab)
    Views
    List, board, timeline, calendar
    Checked Oct 24, 2026asana.com(opens source in a new tab)
    Platforms
    Web, desktop, mobile
    Checked Oct 24, 2026asana.com(opens source in a new tab)
  2. monday.com Work Management logo

    2. monday.com Work Management

    Best for: Business teams that want flexible, visual boards and dashboards without technical setup

    Free plan + paidWeb, Windows, macOS, iOS, Android

    66.5

    score / 100

    Why switch from Smartsheet

    More visual and easier to customise for teams that do not live in spreadsheets.

    Pros

    • Very flexible boards with many column types and views
    • Easy no-code automations and a large integration catalogue
    • Polished dashboards for managers tracking many projects

    Cons

    • Seats are sold in bundles, so small teams can overpay
    • Timeline views and automation limits push you to higher tiers
    • Less suited to software issue tracking than dedicated tools
    Visit monday.com Work Management Details and reviews
    How this score is calculated
    Editorial fit ×0.3100
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is monday.com Work Management a good Smartsheet alternative?

    Verified facts

    4 of 4 verified
    Free plan
    Yes, up to 2 seats
    Checked Oct 25, 2026monday.com(opens source in a new tab)
    Integrations
    850+
    Checked Oct 25, 2026monday.com(opens source in a new tab)
    Mobile apps
    iOS and Android
    Checked Oct 25, 2026monday.com(opens source in a new tab)
    Free plan time limit
    None
    Checked Oct 25, 2026monday.com(opens source in a new tab)
  3. Wrike logo

    3. Wrike

    Best for: Larger teams that handle many incoming requests and need resource planning

    Free plan + paidWeb, Windows, macOS, iOS, Android

    62.6

    score / 100

    Why switch from Smartsheet

    Comparable enterprise depth with stronger request intake.

    Pros

    • Dynamic request forms route incoming work well
    • Strong resource, workload and Gantt planning
    • Proofing and approvals for creative teams

    Cons

    • Interface is dense and takes time to configure
    • Best features are locked to Business tier and above
    • Free plan is limited to basic task management
    Visit Wrike Details and reviews
    How this score is calculated
    Editorial fit ×0.387
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Wrike a good Smartsheet alternative?

    Verified facts

    4 of 4 verified
    Free plan
    Yes
    Checked Oct 25, 2026wrike.com(opens source in a new tab)
    Team plan
    $10 per user/month
    Checked Oct 25, 2026wrike.com(opens source in a new tab)
    Apps
    Web, desktop and mobile
    Checked Oct 25, 2026wrike.com(opens source in a new tab)
    Request forms
    Conditional logic
    Checked Oct 25, 2026wrike.com(opens source in a new tab)
  4. TeamGantt logo

    4. TeamGantt

    Best for: Small teams and construction pros who need simple, shareable Gantt schedules

    Free plan + paidWeb

    57.2

    score / 100

    Why switch from Smartsheet

    Focused, simpler Gantt scheduling at a flat monthly price.

    Pros

    • Very easy drag-and-drop Gantt scheduling
    • Critical path and dependencies included
    • Flat monthly pricing instead of per seat

    Cons

    • Plans are capped by number of projects
    • Weak for agile or backlog-driven work
    • Free plan is limited to one user and one project
    Visit TeamGantt Details and reviews
    How this score is calculated
    Editorial fit ×0.369
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is TeamGantt a good Smartsheet alternative?

    Verified facts

    4 of 4 verified
    Free plan
    1 user, 1 project
    Checked Oct 25, 2026teamgantt.com(opens source in a new tab)
    Free trial
    14 days
    Checked Oct 25, 2026teamgantt.com(opens source in a new tab)
    Starting price
    $59/month flat (Base)
    Checked Oct 25, 2026teamgantt.com(opens source in a new tab)
    Integrations
    Basecamp, Slack, Trello, Zapier
    Checked Oct 25, 2026teamgantt.com(opens source in a new tab)
  5. OpenProject logo

    5. OpenProject

    Best for: Organisations that need full-featured project management they can self-host

    Open sourceSelf-hostableWeb, Self-hosted

    53.6

    score / 100

    Why switch from Smartsheet

    Open-source Gantt and portfolio planning that you can self-host.

    Pros

    • Free, open-source Community edition
    • Gantt, agile boards and time tracking in one tool
    • On-premises or EU-hosted cloud options

    Cons

    • Interface feels dated next to modern SaaS tools
    • Some advanced features need an Enterprise plan
    • Setup of types, workflows and roles takes effort
    Visit OpenProject Details and reviews
    How this score is calculated
    Editorial fit ×0.357
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is OpenProject a good Smartsheet alternative?

    Verified facts

    4 of 4 verified
    License
    GPL-3.0
    Checked Oct 25, 2026github.com(opens source in a new tab)
    Free edition
    Community edition
    Checked Oct 25, 2026openproject.org(opens source in a new tab)
    Self-hosting
    DEB/RPM packages or Docker
    Checked Oct 25, 2026openproject.org(opens source in a new tab)
    Hosting options
    On-premises or cloud
    Checked Oct 25, 2026openproject.org(opens source in a new tab)

The best Smartsheet alternative for…

The highest-ranked app in this list for each need.

Asana logo

Best Smartsheet alternative for most people

Asana

Friendlier task model with portfolios and goals.

OpenProject logo

Best Smartsheet alternative for a free option

OpenProject

Open-source Gantt and portfolio planning that you can self-host.

monday.com Work Management logo

Best Smartsheet alternative for a free plan you can upgrade

monday.com Work Management

More visual and easier to customise for teams that do not live in spreadsheets.

OpenProject logo

Best Smartsheet alternative for open source

OpenProject

Open-source Gantt and portfolio planning that you can self-host.

OpenProject logo

Best Smartsheet alternative for self-hosting

OpenProject

Open-source Gantt and portfolio planning that you can self-host.

Wrike logo

Best Smartsheet alternative for Mac

Wrike

Comparable enterprise depth with stronger request intake.

Asana logo

Best Smartsheet alternative for Windows

Asana

Friendlier task model with portfolios and goals.

GanttPRO logo

Best Smartsheet alternative for iPhone and Android

GanttPRO

Dedicated Gantt tool that is cheaper for schedule-driven projects.

TeamGantt logo

Best Smartsheet alternative for working in the browser

TeamGantt

Focused, simpler Gantt scheduling at a flat monthly price.

Smartsheet alternatives: common questions

What is the best alternative to Smartsheet?

Asana ranks first right now. Friendlier task model with portfolios and goals. monday.com Work Management and Wrike follow it in our ranking.

Is there a free alternative to Smartsheet?

Yes. Asana (free plan + paid), monday.com Work Management (free plan + paid), Wrike (free plan + paid) and TeamGantt (free plan + paid) have a free option. Check each app's verified facts for current plan limits.

Is there an open-source alternative to Smartsheet?

Yes: OpenProject. OpenProject can also be self-hosted.

Why do people switch from Smartsheet?

The complaints we hear most: no free plan, only a trial; advanced features are sold as add-ons; grid-centric design feels heavy for agile teams.

How is this list ranked?

Every app is scored with the same published formula: how directly it replaces Smartsheet, reviews (weighted by verification), visits from AppBreakup, how recently its facts were checked against its own website, and reader votes.