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Microsoft 365 alternatives: 7 apps ranked by verified data

Facts checked Oct 25, 2026AppBreakup editorialHow we rank

Common reasons people leave Microsoft 365: subscription only for the current apps; costs add up over the years, and bundled Copilot features raised prices for people who don't want AI. We ranked 7 alternatives by how directly each one replaces Microsoft 365, then by reviews, real visits and how recently each app's facts were checked against its own website. Google Workspace currently ranks first.

Quick comparison

#AppPricingOpen sourcePlatformsVerified factsScore
1GoGoogle WorkspacePaidNoWeb, iOS, Android4 of 466.5
2ONLYOFFICE logoONLYOFFICEOpen sourceYesWeb, Windows, macOS +45 of 559.6
3WPS Office logoWPS OfficeFree plan + paidNoWeb, Windows, macOS +33 of 357.2
4Zoho Writer logoZoho WriterFree plan + paidNoWeb, Windows, macOS +44 of 455.3
5Proton Docs logoProton DocsFree plan + paidNoWeb, Windows, macOS +24 of 452.3
  1. Go

    1. Google WorkspaceTop pick

    Best for: Teams that want email, docs and video in one browser-based suite with easy sharing

    PaidWeb, iOS, Android

    66.5

    score / 100

    Why switch from Microsoft 365

    Browser-first suite with simpler real-time collaboration and business email included.

    Pros

    • Real-time co-editing works smoothly with no files to sync
    • Email, calendar, storage and video in one admin console
    • Nothing to install; works on any computer with a browser

    Cons

    • Offline editing is limited to Chrome and Edge
    • Complex Office files can lose formatting on import
    • Per-user prices have risen as Gemini features were bundled in
    Visit Google Workspace Compare with Microsoft 365Details and reviews
    How this score is calculated
    Editorial fit ×0.3100
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Google Workspace a good Microsoft 365 alternative?

    Verified facts

    4 of 4 verified
    Free trial
    14 days
    Checked Oct 25, 2026workspace.google.com(opens source in a new tab)
    Storage per user
    30 GB (Starter), 2 TB (Standard), 5 TB (Plus)
    Checked Oct 25, 2026workspace.google.com(opens source in a new tab)
    Annual discount
    16% with a 1-year commitment
    Checked Oct 25, 2026workspace.google.com(opens source in a new tab)
    Offline mode
    Chrome and Edge only
    Checked Oct 25, 2026support.google.com(opens source in a new tab)
  2. ONLYOFFICE logo

    2. ONLYOFFICE

    Best for: Teams wanting self-hosted, Office-compatible editing inside Nextcloud or similar

    Open sourceSelf-hostableWeb, Windows, macOS, Linux, iOS, Android, Self-hosted

    59.6

    score / 100

    Why switch from Microsoft 365

    Open-source suite with very close .docx/.xlsx compatibility and a self-hosted server option.

    Pros

    • Very close .docx/.xlsx/.pptx compatibility
    • Free desktop editors on Windows, macOS and Linux
    • Self-hostable server that integrates with Nextcloud, ownCloud and others

    Cons

    • Free community server has limits on simultaneous connections
    • Many editions and product names make choosing confusing
    • Advanced features sit in paid Enterprise editions
    Visit ONLYOFFICE Details and reviews
    How this score is calculated
    Editorial fit ×0.377
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is ONLYOFFICE a good Microsoft 365 alternative?

    Verified facts

    5 of 5 verified
    License
    AGPLv3 (core of Docs)
    Checked Oct 25, 2026onlyoffice.com(opens source in a new tab)
    Desktop platforms
    Windows, macOS, Linux
    Checked Oct 25, 2026onlyoffice.com(opens source in a new tab)
    Free plan
    DocSpace Startup, up to 3 admins
    Checked Oct 25, 2026onlyoffice.com(opens source in a new tab)
    Business price
    $20 per admin/month (DocSpace)
    Checked Oct 25, 2026onlyoffice.com(opens source in a new tab)
    Integrations
    Nextcloud, ownCloud, Seafile, SharePoint
    Checked Oct 25, 2026onlyoffice.com(opens source in a new tab)
  3. WPS Office logo

    3. WPS Office

    Best for: People who want a free Office lookalike on a phone or budget PC

    Free plan + paidWeb, Windows, macOS, Linux, iOS, Android

    57.2

    score / 100

    Why switch from Microsoft 365

    Free Office lookalike on every platform for people who mainly want familiar menus.

    Pros

    • Free, with an interface close to Microsoft Office
    • Documents, sheets, slides and PDF tools in one app
    • Available on nearly every platform including Linux

    Cons

    • Free version shows ads and frequent upgrade prompts
    • Data handling concerns for some organisations
    • Advanced PDF and AI features need Pro
    Visit WPS Office Details and reviews
    How this score is calculated
    Editorial fit ×0.369
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is WPS Office a good Microsoft 365 alternative?

    Verified facts

    3 of 3 verified
    Founded
    1988 (Kingsoft Office Software)
    Checked Oct 25, 2026wps.com(opens source in a new tab)
    Users
    600M+ monthly active users
    Checked Oct 25, 2026wps.com(opens source in a new tab)
    Free version
    Yes, for Windows
    Checked Oct 25, 2026wps.com(opens source in a new tab)
  4. Zoho Writer logo

    4. Zoho Writer

    Best for: Small businesses on Zoho that want docs, mail merge and e-sign in one place

    Free plan + paidWeb, Windows, macOS, Linux, iOS, Android, Browser extension

    55.3

    score / 100

    Why switch from Microsoft 365

    Part of Zoho Workplace, a cheaper business suite with mail, docs and sheets.

    Pros

    • Free for individuals with real-time collaboration
    • Desktop apps with full offline mode on Windows, macOS and Linux
    • Built-in document automation, forms and e-signatures

    Cons

    • Fewer add-ons and templates than Google Docs or Word
    • Business features tie you into Zoho's suite
    • Automation features are metered by credits
    Visit Zoho Writer Details and reviews
    How this score is calculated
    Editorial fit ×0.363
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Zoho Writer a good Microsoft 365 alternative?

    Verified facts

    4 of 4 verified
    Free plan
    Yes, for individuals
    Checked Oct 25, 2026zoho.com(opens source in a new tab)
    Offline mode
    Desktop apps for Windows, Mac, Linux
    Checked Oct 25, 2026zoho.com(opens source in a new tab)
    AI assistant
    Zia, included free
    Checked Oct 25, 2026zoho.com(opens source in a new tab)
    Automation credits
    200 free per month per org
    Checked Oct 25, 2026zoho.com(opens source in a new tab)
  5. Proton Docs logo

    5. Proton Docs

    Best for: Privacy-minded people who want Google Docs-style collaboration with encryption

    Free plan + paidWeb, Windows, macOS, iOS, Android

    52.3

    score / 100

    Why switch from Microsoft 365

    End-to-end encrypted documents and sheets for people leaving for privacy reasons.

    Pros

    • End-to-end encrypted with real-time collaboration
    • Included free with a Proton account
    • Pairs with Proton Mail, Drive and Pass in one bundle

    Cons

    • Fewer formatting options and templates than Google Docs
    • Young product still adding features
    • Free plan storage is small
    Visit Proton Docs Details and reviews
    How this score is calculated
    Editorial fit ×0.353
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Proton Docs a good Microsoft 365 alternative?

    Verified facts

    4 of 4 verified
    End-to-end encryption
    Yes
    Checked Oct 25, 2026proton.me(opens source in a new tab)
    Free plan
    5 GB storage
    Checked Oct 25, 2026proton.me(opens source in a new tab)
    Starting price
    $4.99/month (Drive Plus, 200 GB)
    Checked Oct 25, 2026proton.me(opens source in a new tab)
    Spreadsheets
    Proton Sheets, imports Excel files
    Checked Oct 25, 2026proton.me(opens source in a new tab)

The best Microsoft 365 alternative for…

The highest-ranked app in this list for each need.

Go

Best Microsoft 365 alternative for most people

Google Workspace

Browser-first suite with simpler real-time collaboration and business email included.

LibreOffice logo

Best Microsoft 365 alternative for a free option

LibreOffice

Free, open-source desktop suite that opens and saves Office formats with no subscription.

WPS Office logo

Best Microsoft 365 alternative for a free plan you can upgrade

WPS Office

Free Office lookalike on every platform for people who mainly want familiar menus.

ONLYOFFICE logo

Best Microsoft 365 alternative for open source

ONLYOFFICE

Open-source suite with very close .docx/.xlsx compatibility and a self-hosted server option.

ONLYOFFICE logo

Best Microsoft 365 alternative for self-hosting

ONLYOFFICE

Open-source suite with very close .docx/.xlsx compatibility and a self-hosted server option.

Zoho Writer logo

Best Microsoft 365 alternative for Mac

Zoho Writer

Part of Zoho Workplace, a cheaper business suite with mail, docs and sheets.

SoftMaker Office logo

Best Microsoft 365 alternative for Windows

SoftMaker Office

Paid desktop suite with strong Office compatibility and a one-time purchase option.

LibreOffice logo

Best Microsoft 365 alternative for Linux

LibreOffice

Free, open-source desktop suite that opens and saves Office formats with no subscription.

Proton Docs logo

Best Microsoft 365 alternative for iPhone and Android

Proton Docs

End-to-end encrypted documents and sheets for people leaving for privacy reasons.

Go

Best Microsoft 365 alternative for working in the browser

Google Workspace

Browser-first suite with simpler real-time collaboration and business email included.

Microsoft 365 alternatives: common questions

What is the best alternative to Microsoft 365?

Google Workspace ranks first right now. Browser-first suite with simpler real-time collaboration and business email included. LibreOffice and ONLYOFFICE follow it in our ranking.

Is there a free alternative to Microsoft 365?

Yes. LibreOffice (open source), ONLYOFFICE (open source), WPS Office (free plan + paid) and Zoho Writer (free plan + paid) have a free option. Check each app's verified facts for current plan limits.

Is there an open-source alternative to Microsoft 365?

Yes: LibreOffice and ONLYOFFICE. ONLYOFFICE can also be self-hosted.

Which Microsoft 365 alternatives work on Linux?

LibreOffice, ONLYOFFICE, WPS Office, Zoho Writer and SoftMaker Office run on Linux.

Why do people switch from Microsoft 365?

The complaints we hear most: subscription only for the current apps; costs add up over the years; bundled Copilot features raised prices for people who don't want AI; desktop apps feel heavy compared with web-first editors.

How is this list ranked?

Every app is scored with the same published formula: how directly it replaces Microsoft 365, reviews (weighted by verification), visits from AppBreakup, how recently its facts were checked against its own website, and reader votes.