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Workflowy

A simple, infinitely nested outliner for notes, lists and plans.

Free plan + paidNote-taking apps
Visit WorkflowySee 6 alternatives
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About Workflowy

Workflowy is one of the oldest outliners on the web: everything is a single, endless list of bullets that you can nest as deep as you like, zoom into and collapse. On top of that simple base it adds tags and mentions, date tags, links and backlinks, mirrors that show the same bullet in several places, templates, boards and sharing for collaboration. It is quick to learn and works well for task lists, meeting notes, writing outlines and personal planning. The free Basic plan includes all features but limits how many new bullets you can add each month and how much you can upload; Pro removes those limits. It runs on the web, Windows, Mac, Linux, iOS and Android. The trade-offs are that it is outline-only, so there are no rich documents or databases, and data lives in Workflowy's cloud. It suits people who think in lists and want something simpler than Roam or Tana.

Best for: People who think in nested lists and want a fast, uncomplicated outliner.

Pros and cons

What works

  • Very easy to learn
  • Mirrors, backlinks and tags without clutter
  • Free plan includes every feature
  • Apps for desktop and mobile

Why people leave

  • Free plan limits new bullets each month
  • Outline only, no rich pages or databases
  • Cloud-only storage

Top Workflowy alternatives

See all 6
  1. 1Logseq logo
    Logseq

    A free, open-source outliner that stores notes as local files.

    72.8
  2. 2Dynalist logo
    Dynalist

    A similar outliner with a free plan that has no item limit.

    66.5
  3. 3Tana Outliner logo
    Tana Outliner

    An outliner with structured data and AI for heavier use.

    59.6
  4. 4Roam Research logo
    Roam Research

    Outliner with block references and daily notes for research.

    57.2
  5. 5RemNote logo
    RemNote

    Outliner notes that double as flashcards for studying.

    53.6

Why people left Workflowy

In reviewers' own words, from reviews of the apps they moved to. These are their opinions, not ours.

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Workflowy: common questions

Is Workflowy free?

Workflowy has a free plan and paid plans. Free plan: 100 nodes per month (checked on Workflowy's own site).

Is Workflowy open source?

No, Workflowy is not open source. Open-source alternatives include Logseq.

What platforms does Workflowy run on?

Workflowy is available for Web, Windows, macOS, Linux, iOS and Android.

What are the best alternatives to Workflowy?

The highest-ranked Workflowy alternatives right now are Logseq, Dynalist and Tana Outliner. See the full ranked list for pricing, platforms and verified facts.

See all 6 Workflowy alternatives