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Laserfiche alternatives: 5 apps ranked by verified data

Facts checked Nov 8, 2026AppBreakup editorialHow we rankAll document management systems

Top picks

Common reasons people leave Laserfiche: annual billing with a five-user minimum on the entry paid plan, and implementation and professional services cost extra. We ranked 5 alternatives by how directly each one replaces Laserfiche, then by reviews, real visits and how recently each app's facts were checked against its own website. DocuWare currently ranks first.

Quick comparison

#AppPricingVerified priceOpen sourcePlatformsVerified factsScore
1DocuWare logoDocuWarePaid—NoWeb, iOS, Android +15 of 568.8
2MaMayan EDMSOpen source—YesWeb, Self-hosted4 of 459.4
3M-Files logoM-FilesPaid$65 per seat/month (Essentials)NoWeb, Windows, iOS +26 of 657.5
4Microsoft SharePoint logoMicrosoft SharePointPaid—NoWeb, iOS, Android +13 of 350.3
5Box logoBoxFree plan + paid—NoWeb, Windows, macOS +23 of 349.0
  1. DocuWare logo

    1. DocuWareTop pick

    Best for: SMBs digitising invoices, HR files and archives with a reseller partner handling setup

    PaidSelf-hostableWeb, iOS, Android, Self-hosted

    68.8

    score / 100

    Why switch from Laserfiche

    Comparable document and invoice workflows, sold through local partners with cloud or on-premises options.

    Pros

    • Strong accounts-payable workflows with data extraction from invoices
    • Cloud, on-premises or hybrid deployment
    • Large set of connectors for Outlook, Teams, SAP and ERPs, plus a REST API
    • Long track record, backed by Ricoh

    Cons

    • No published pricing; quotes come through partners
    • No free plan or self-serve signup for trying it alone
    • Setup usually needs a partner or admin time to design cabinets and workflows
    Visit DocuWare Details and reviews
    How this score is calculated
    Editorial fit ×0.3100
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is DocuWare a good Laserfiche alternative?

    Verified facts

    5 of 5 verified
    Founded
    1988, Germering, Germany
    Checked Nov 8, 2026start.docuware.com(opens source in a new tab)
    Owner
    Ricoh (since 2019)
    Checked Nov 8, 2026start.docuware.com(opens source in a new tab)
    Integrations
    500 applications
    Checked Nov 8, 2026start.docuware.com(opens source in a new tab)
    API
    REST (XML or JSON)
    Checked Nov 8, 2026start.docuware.com(opens source in a new tab)
    Self-hosting
    Cloud, on-premises or hybrid
    Checked Nov 8, 2026start.docuware.com(opens source in a new tab)
  2. Ma

    2. Mayan EDMS

    Best for: Organisations that need document versioning, workflows and strict access control on their own servers

    Open sourceSelf-hostableWeb, Self-hosted

    59.4

    score / 100

    Why switch from Laserfiche

    Free self-hosted alternative with OCR, metadata and workflows for teams with in-house IT.

    Pros

    • Document versioning with per-version access control
    • Workflows and fine-grained permissions for formal processes
    • Mature project with paid support available

    Cons

    • Heavier to install and learn than home-focused tools
    • No hosted version; you run and maintain the server
    Visit Mayan EDMS Details and reviews
    How this score is calculated
    Editorial fit ×0.369
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Mayan EDMS a good Laserfiche alternative?

    Verified facts

    4 of 4 verified
    Open source
    Yes
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
    First released
    2010
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
    Versioning
    Yes
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
    API
    REST API
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
  3. M-Files logo

    3. M-Files

    Best for: Mid-sized and regulated firms that want governed document management tied into Microsoft 365

    PaidSelf-hostableWeb, Windows, iOS, Android, Self-hosted

    57.5

    score / 100

    Why switch from Laserfiche

    Files documents by metadata instead of folders, with approval workflows and a choice of cloud or on-premises deployment.

    Pros

    • Metadata-based filing avoids duplicate copies across folders
    • Workflows, versioning and audit trails built in
    • Runs in the vendor cloud or self-hosted
    • Deep Microsoft 365 integration with co-authoring

    Cons

    • No free plan; entry tier is billed per seat
    • Enterprise plan pricing requires a sales quote
    • Metadata setup takes planning before it pays off
    Visit M-Files Details and reviews
    How this score is calculated
    Editorial fit ×0.363
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is M-Files a good Laserfiche alternative?

    Verified facts

    6 of 6 verified
    Starting price
    $65 per seat/month (Essentials)
    Checked Nov 8, 2026m-files.com(opens source in a new tab)
    Self-hosting
    Yes, plus cloud
    Checked Nov 8, 2026m-files.com(opens source in a new tab)
    Built-in AI
    M-Files Aino
    Checked Nov 8, 2026m-files.com(opens source in a new tab)
    Microsoft 365
    Co-authoring in Word, Excel, PowerPoint
    Checked Nov 8, 2026m-files.com(opens source in a new tab)
    Headquarters
    Tampere, Finland
    Checked Nov 8, 2026m-files.com(opens source in a new tab)
    Enterprise plan
    Custom pricing
    Checked Nov 8, 2026m-files.com(opens source in a new tab)
  4. Microsoft SharePoint logo

    4. Microsoft SharePoint

    Best for: Organisations on Microsoft 365 that need an intranet and permissioned document sites

    PaidWeb, iOS, Android, Self-hosted

    50.3

    score / 100

    Why switch from Laserfiche

    Document libraries, retention labels and approvals inside an existing Microsoft 365 licence.

    Pros

    • Usually included in existing Microsoft 365 plans
    • Strong permissions, retention and compliance tools
    • Files from Teams already live there

    Cons

    • Page editor is slow for everyday documentation
    • Sites sprawl without active governance
    • Admin and configuration are complex
    Visit Microsoft SharePoint Details and reviews
    How this score is calculated
    Editorial fit ×0.346
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Microsoft SharePoint a good Laserfiche alternative?

    Verified facts

    3 of 3 verified
    Teams integration
    Teams files are stored in SharePoint
    Checked Nov 8, 2026learn.microsoft.com(opens source in a new tab)
    On-premises edition
    SharePoint Server Subscription Edition
    Checked Nov 8, 2026learn.microsoft.com(opens source in a new tab)
    Site types
    Team, communication and hub sites
    Checked Nov 8, 2026learn.microsoft.com(opens source in a new tab)
  5. Box logo

    5. Box

    Best for: Companies that need governed file sharing, compliance and workflows

    Free plan + paidWeb, Windows, macOS, iOS, Android

    49.0

    score / 100

    Why switch from Laserfiche

    Cloud content platform with retention policies, e-signatures and Box Relay workflows, for teams that want less on-prem upkeep.

    Pros

    • Strong admin, retention and compliance controls
    • Deep integrations with business apps
    • Built-in e-signature and workflow automation

    Cons

    • Tiny per-file upload limit on the free plan
    • Business plans need several seats
    • Overkill for personal use
    Visit Box Details and reviews
    How this score is calculated
    Editorial fit ×0.334
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Box a good Laserfiche alternative?

    Verified facts

    3 of 3 verified
    Free plan upload limit
    250 MB per file
    Checked Nov 8, 2026support.box.com(opens source in a new tab)
    Personal Pro upload limit
    5 GB per file
    Checked Nov 8, 2026support.box.com(opens source in a new tab)
    Business Plus upload limit
    15 GB per file
    Checked Nov 8, 2026support.box.com(opens source in a new tab)

The best Laserfiche alternative for…

The highest-ranked app in this list for each need.

DocuWare logo

Best Laserfiche alternative for most people

DocuWare

Comparable document and invoice workflows, sold through local partners with cloud or on-premises options.

Ma

Best Laserfiche alternative for a free option

Mayan EDMS

Free self-hosted alternative with OCR, metadata and workflows for teams with in-house IT.

Box logo

Best Laserfiche alternative for a free plan you can upgrade

Box

Cloud content platform with retention policies, e-signatures and Box Relay workflows, for teams that want less on-prem upkeep.

Ma

Best Laserfiche alternative for open source

Mayan EDMS

Free self-hosted alternative with OCR, metadata and workflows for teams with in-house IT.

M-Files logo

Best Laserfiche alternative for self-hosting

M-Files

Files documents by metadata instead of folders, with approval workflows and a choice of cloud or on-premises deployment.

Box logo

Best Laserfiche alternative for Mac

Box

Cloud content platform with retention policies, e-signatures and Box Relay workflows, for teams that want less on-prem upkeep.

M-Files logo

Best Laserfiche alternative for Windows

M-Files

Files documents by metadata instead of folders, with approval workflows and a choice of cloud or on-premises deployment.

Microsoft SharePoint logo

Best Laserfiche alternative for iPhone and Android

Microsoft SharePoint

Document libraries, retention labels and approvals inside an existing Microsoft 365 licence.

DocuWare logo

Best Laserfiche alternative for working in the browser

DocuWare

Comparable document and invoice workflows, sold through local partners with cloud or on-premises options.

Laserfiche alternatives: common questions

What is the best alternative to Laserfiche?

DocuWare ranks first right now. Comparable document and invoice workflows, sold through local partners with cloud or on-premises options. Mayan EDMS and M-Files follow it in our ranking.

Laserfiche vs DocuWare: what's the difference?

Both Laserfiche and DocuWare are paid products. Only Laserfiche runs on Windows.

Is Laserfiche free?

Laserfiche is a paid product. Starting price: $73 per user/month, billed annually. Checked on Laserfiche's own site, November 2026.

Is there a free alternative to Laserfiche?

Yes. Mayan EDMS (open source) and Box (free plan + paid) have a free option. Check each app's verified facts for current plan limits.

Is there an open-source alternative to Laserfiche?

Yes: Mayan EDMS. Mayan EDMS can also be self-hosted.

Why do people switch from Laserfiche?

The complaints we hear most: annual billing with a five-user minimum on the entry paid plan; implementation and professional services cost extra; records management is reserved for the higher tiers.

How is this list ranked?

Every app is scored with the same published formula: how directly it replaces Laserfiche, reviews (weighted by verification), visits from AppBreakup, how recently its facts were checked against its own website, and reader votes.