AppBreakup
Submit an app

DocuWare alternatives: 6 apps ranked by verified data

Facts checked Nov 8, 2026AppBreakup editorialHow we rankAll document management systems

Top picks

  • Laserfiche logo

    Best overall

    Laserfiche

    Starting price: $73 per user/month, billed annually

  • Ma

    Best free option

    Mayan EDMS

    Open source

  • Ma

    Best open source

    Mayan EDMS

    Open source

Common reasons people leave DocuWare: no published pricing; quotes come through partners, and no free plan or self-serve signup for trying it alone. We ranked 6 alternatives by how directly each one replaces DocuWare, then by reviews, real visits and how recently each app's facts were checked against its own website. Laserfiche currently ranks first.

Quick comparison

#AppPricingVerified priceOpen sourcePlatformsVerified factsScore
1Laserfiche logoLaserfichePaid$73 per user/month, billed annuallyNoWeb, Windows, iOS +25 of 568.8
2MaMayan EDMSOpen source—YesWeb, Self-hosted4 of 459.4
3Microsoft SharePoint logoMicrosoft SharePointPaid—NoWeb, iOS, Android +13 of 350.3
4Box logoBoxFree plan + paid—NoWeb, Windows, macOS +23 of 350.0
5Egnyte logoEgnytePaid$22 per user/month, billed annually (Business)NoWeb, Windows, macOS +26 of 649.0
6Zoho WorkDrive logoZoho WorkDrivePaid—NoWeb, Windows, macOS +34 of 448.2
  1. Laserfiche logo

    1. LaserficheTop pick

    Best for: Government, education and regulated organisations needing records management plus workflows

    PaidSelf-hostableWeb, Windows, iOS, Android, Self-hosted

    68.8

    score / 100

    Why switch from DocuWare

    Similar document and workflow platform with published per-user cloud pricing and a self-hosted edition.

    Pros

    • Published per-user pricing for its cloud plans
    • Records management with retention schedules and legal holds
    • No-code process designer and electronic forms included
    • Choice of cloud or self-hosted deployment

    Cons

    • Annual billing with a five-user minimum on the entry paid plan
    • Implementation and professional services cost extra
    • Records management is reserved for the higher tiers
    Visit Laserfiche Details and reviews
    How this score is calculated
    Editorial fit ×0.3100
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Laserfiche a good DocuWare alternative?

    Verified facts

    5 of 5 verified
    Starting price
    $73 per user/month, billed annually
    Checked Nov 8, 2026laserfiche.com(opens source in a new tab)
    Minimum users
    5 (Professional plan)
    Checked Nov 8, 2026laserfiche.com(opens source in a new tab)
    Self-hosting
    Yes (Laserfiche 12)
    Checked Nov 8, 2026laserfiche.com(opens source in a new tab)
    Records management
    Business and Business+ plans
    Checked Nov 8, 2026laserfiche.com(opens source in a new tab)
    Founded
    1976
    Checked Nov 8, 2026laserfiche.com(opens source in a new tab)
  2. Ma

    2. Mayan EDMS

    Best for: Organisations that need document versioning, workflows and strict access control on their own servers

    Open sourceSelf-hostableWeb, Self-hosted

    59.4

    score / 100

    Why switch from DocuWare

    Free, self-hosted document management with OCR, metadata and workflows, if you can run it yourself.

    Pros

    • Document versioning with per-version access control
    • Workflows and fine-grained permissions for formal processes
    • Mature project with paid support available

    Cons

    • Heavier to install and learn than home-focused tools
    • No hosted version; you run and maintain the server
    Visit Mayan EDMS Details and reviews
    How this score is calculated
    Editorial fit ×0.369
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Mayan EDMS a good DocuWare alternative?

    Verified facts

    4 of 4 verified
    Open source
    Yes
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
    First released
    2010
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
    Versioning
    Yes
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
    API
    REST API
    Checked Nov 8, 2026mayan-edms.com(opens source in a new tab)
  3. Microsoft SharePoint logo

    3. Microsoft SharePoint

    Best for: Organisations on Microsoft 365 that need an intranet and permissioned document sites

    PaidWeb, iOS, Android, Self-hosted

    50.3

    score / 100

    Why switch from DocuWare

    Often already licensed with Microsoft 365, giving document libraries and approvals without another vendor.

    Pros

    • Usually included in existing Microsoft 365 plans
    • Strong permissions, retention and compliance tools
    • Files from Teams already live there

    Cons

    • Page editor is slow for everyday documentation
    • Sites sprawl without active governance
    • Admin and configuration are complex
    Visit Microsoft SharePoint Details and reviews
    How this score is calculated
    Editorial fit ×0.346
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.1585
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Microsoft SharePoint a good DocuWare alternative?

    Verified facts

    3 of 3 verified
    Teams integration
    Teams files are stored in SharePoint
    Checked Nov 8, 2026learn.microsoft.com(opens source in a new tab)
    On-premises edition
    SharePoint Server Subscription Edition
    Checked Nov 8, 2026learn.microsoft.com(opens source in a new tab)
    Site types
    Team, communication and hub sites
    Checked Nov 8, 2026learn.microsoft.com(opens source in a new tab)
  4. Box logo

    4. Box

    Best for: Companies that need governed file sharing, compliance and workflows

    Free plan + paidWeb, Windows, macOS, iOS, Android

    50.0

    score / 100

    Why switch from DocuWare

    Cloud content platform with retention rules, e-signatures and automated workflows for teams moving documents off on-prem DMS.

    Pros

    • Strong admin, retention and compliance controls
    • Deep integrations with business apps
    • Built-in e-signature and workflow automation

    Cons

    • Tiny per-file upload limit on the free plan
    • Business plans need several seats
    • Overkill for personal use
    Visit Box Details and reviews
    How this score is calculated
    Editorial fit ×0.338
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Box a good DocuWare alternative?

    Verified facts

    3 of 3 verified
    Free plan upload limit
    250 MB per file
    Checked Nov 8, 2026support.box.com(opens source in a new tab)
    Personal Pro upload limit
    5 GB per file
    Checked Nov 8, 2026support.box.com(opens source in a new tab)
    Business Plus upload limit
    15 GB per file
    Checked Nov 8, 2026support.box.com(opens source in a new tab)
  5. Egnyte logo

    5. Egnyte

    Best for: Regulated mid-sized firms that need file sharing plus data governance

    PaidWeb, Windows, macOS, iOS, Android

    49.0

    score / 100

    Why switch from DocuWare

    Business file platform with permissions, compliance and governance controls, aimed at regulated mid-size companies.

    Pros

    • Strong sensitive-data and permission governance
    • Hybrid local caching for large files
    • Industry-specific compliance features

    Cons

    • No free plan
    • Complex for small teams
    • Higher tiers get expensive
    Visit Egnyte Details and reviews
    How this score is calculated
    Editorial fit ×0.334
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Egnyte a good DocuWare alternative?

    Verified facts

    6 of 6 verified
    Starting price
    $22 per user/month, billed annually (Business)
    Checked Nov 8, 2026egnyte.com(opens source in a new tab)
    Top listed plan
    $48 per user/month, billed annually
    Checked Nov 8, 2026egnyte.com(opens source in a new tab)
    AI
    Included in every plan
    Checked Nov 8, 2026egnyte.com(opens source in a new tab)
    Free trial
    Yes
    Checked Nov 8, 2026egnyte.com(opens source in a new tab)
    Enterprise Lite plan
    $39 per user/month, billed annually
    Checked Nov 8, 2026egnyte.com(opens source in a new tab)
    Elite plan
    $48 per user/month, billed annually
    Checked Nov 8, 2026egnyte.com(opens source in a new tab)
  6. Zoho WorkDrive logo

    6. Zoho WorkDrive

    Best for: Small and mid-sized teams already using Zoho apps

    PaidWeb, Windows, macOS, Linux, iOS, Android

    48.2

    score / 100

    Why switch from DocuWare

    Lower-cost team file storage with folder permissions and Zoho app integrations for smaller companies.

    Pros

    • Pooled team storage that grows with users
    • Built-in office editors
    • Lower per-user price than most business drives

    Cons

    • Three-user minimum
    • Fewer third-party integrations than Box or Dropbox
    • Best value only inside the Zoho ecosystem
    Visit Zoho WorkDrive Details and reviews
    How this score is calculated
    Editorial fit ×0.332
    Reviews ×0.363
    Clicks (90 days) ×0.150
    Freshness ×0.15100
    Votes ×0.150

    0 counted reviews, 0 up and 0 down votes. Full formula

    Is Zoho WorkDrive a good DocuWare alternative?

    Verified facts

    4 of 4 verified
    Free trial
    15 days
    Checked Nov 8, 2026zoho.com(opens source in a new tab)
    Starter storage
    1 TB per team
    Checked Nov 8, 2026zoho.com(opens source in a new tab)
    Minimum users
    3
    Checked Nov 8, 2026zoho.com(opens source in a new tab)
    Upload limit (Starter)
    10 GB per file
    Checked Nov 8, 2026zoho.com(opens source in a new tab)

The best DocuWare alternative for…

The highest-ranked app in this list for each need.

Laserfiche logo

Best DocuWare alternative for most people

Laserfiche

Similar document and workflow platform with published per-user cloud pricing and a self-hosted edition.

Ma

Best DocuWare alternative for a free option

Mayan EDMS

Free, self-hosted document management with OCR, metadata and workflows, if you can run it yourself.

Box logo

Best DocuWare alternative for a free plan you can upgrade

Box

Cloud content platform with retention rules, e-signatures and automated workflows for teams moving documents off on-prem DMS.

Ma

Best DocuWare alternative for open source

Mayan EDMS

Free, self-hosted document management with OCR, metadata and workflows, if you can run it yourself.

Laserfiche logo

Best DocuWare alternative for self-hosting

Laserfiche

Similar document and workflow platform with published per-user cloud pricing and a self-hosted edition.

Egnyte logo

Best DocuWare alternative for Mac

Egnyte

Business file platform with permissions, compliance and governance controls, aimed at regulated mid-size companies.

Zoho WorkDrive logo

Best DocuWare alternative for Windows

Zoho WorkDrive

Lower-cost team file storage with folder permissions and Zoho app integrations for smaller companies.

Zoho WorkDrive logo

Best DocuWare alternative for Linux

Zoho WorkDrive

Lower-cost team file storage with folder permissions and Zoho app integrations for smaller companies.

Microsoft SharePoint logo

Best DocuWare alternative for iPhone and Android

Microsoft SharePoint

Often already licensed with Microsoft 365, giving document libraries and approvals without another vendor.

Laserfiche logo

Best DocuWare alternative for working in the browser

Laserfiche

Similar document and workflow platform with published per-user cloud pricing and a self-hosted edition.

DocuWare alternatives: common questions

What is the best alternative to DocuWare?

Laserfiche ranks first right now. Similar document and workflow platform with published per-user cloud pricing and a self-hosted edition. Mayan EDMS and Microsoft SharePoint follow it in our ranking.

DocuWare vs Laserfiche: what's the difference?

Both DocuWare and Laserfiche are paid products. Only Laserfiche runs on Windows.

Is DocuWare free?

DocuWare is a paid product.

How much do DocuWare alternatives cost?

Verified prices for the top-ranked DocuWare alternatives: Laserfiche, $73 per user/month, billed annually; Egnyte, $22 per user/month, billed annually (Business). Each price was checked on the app's own site; see each card below for the date and source.

Is there a free alternative to DocuWare?

Yes. Mayan EDMS (open source) and Box (free plan + paid) have a free option. Check each app's verified facts for current plan limits.

Is there an open-source alternative to DocuWare?

Yes: Mayan EDMS. Mayan EDMS can also be self-hosted.

Which DocuWare alternatives work on Linux?

Zoho WorkDrive runs on Linux.

Why do people switch from DocuWare?

The complaints we hear most: no published pricing; quotes come through partners; no free plan or self-serve signup for trying it alone; setup usually needs a partner or admin time to design cabinets and workflows.

How is this list ranked?

Every app is scored with the same published formula: how directly it replaces DocuWare, reviews (weighted by verification), visits from AppBreakup, how recently its facts were checked against its own website, and reader votes.