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OmniFocus

A deep GTD-style task manager for Apple devices, with perspectives, reviews and a web version.

PaidTo-do list apps
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About OmniFocus

OmniFocus, from The Omni Group, is the heavyweight of Apple task managers and a favourite of people who follow David Allen's Getting Things Done method closely. Projects can be parallel or sequential, tasks can have defer, planned and due dates, tags work as contexts, and a Forecast view combines due items with your calendar. A built-in Review mode walks you through every project on a schedule, and Pro features add custom perspectives (saved views with their own rules), focus mode and Omni Automation scripting. Sync goes through Omni's free service with end-to-end encryption, or your own WebDAV server. The learning curve is real, and the depth is overkill for simple lists. You can buy it outright or subscribe; the subscription also includes OmniFocus for the Web, which is the only option on Windows and Android. Native apps cover Mac, iPhone, iPad, Apple Watch and Vision Pro, and there is a free 14-day trial.

Best for: GTD practitioners on Apple devices who want maximum control over how tasks surface.

Pros and cons

What works

  • Defer dates, sequential projects and reviews suit GTD closely
  • Custom perspectives build almost any view
  • End-to-end encrypted sync, or use your own server

Why people leave

  • Steep learning curve
  • Windows and Android users only get the web version
  • Pricier than most personal task apps

Top OmniFocus alternatives

See all 6
  1. 1Things logo
    Things

    Far simpler to learn, with a cleaner design and one-time purchases, for people who found OmniFocus too heavy.

    66.5
  2. 2Nirvana logo
    Nirvana

    A GTD-focused task manager that runs natively on Windows and Android as well as Apple devices.

    62.6
  3. 3Everdo logo
    Everdo

    Cross-platform GTD app with sequential projects, end-to-end encryption and a one-time Pro licence.

    59.6
  4. 42Do logo
    2Do

    Powerful Mac and iOS task manager with one-time pricing and a lighter learning curve.

    57.2
  5. 5Todoist logo
    Todoist

    Less GTD-specific but runs everywhere and is easier to share with others.

    55.3

Why people left OmniFocus

In reviewers' own words, from reviews of the apps they moved to. These are their opinions, not ours.

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Reviews

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OmniFocus: common questions

Is OmniFocus free?

No, OmniFocus is a paid product.

Is OmniFocus open source?

No, OmniFocus is not open source. Open-source alternatives include Taskwarrior.

What platforms does OmniFocus run on?

OmniFocus is available for macOS, iOS and Web.

What are the best alternatives to OmniFocus?

The highest-ranked OmniFocus alternatives right now are Things, Nirvana and Everdo. See the full ranked list for pricing, platforms and verified facts.

See all 6 OmniFocus alternatives